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As Amended - November 3, 2012
[ Charter ]
Part 3............Executive Committee
Part 4............Duties of the Officers
Part 6............Administrative Services
Part 8............Dues and
Part 9............Adoption of
Slate of Officers
Part 1. Objectives
Section 1.01 -- Objectives. The National Association of State
Boards of Geology (ASBOG®) provides an organization to promote, foster, and advance the
common interests and purposes of the Member Boards as well as to provide a forum for the
exchange of information and obtaining assistance in discharging responsibilities of such
Part 2. Meetings
Section 2.01 -- Annual Meetings. The Annual Meeting shall
be held at the time and place selected by the Executive Committee and
announced at a preceding Annual Meeting. The Executive Director shall send a
to each Member Board at least
sixty (60) days prior to each Annual Meeting.
Section 2.02 -- Quorum. A quorum
for the transaction of business at Annual Meetings of ASBOG®
shall be Voting Delegates from a majority of Member Boards.
Section 2.03 -- Special Meetings. Special Meetings may
be called by the President or the Executive Committee. In calling a Special
Meeting, the Executive Director, either at the instruction of the President
or the Executive Committee, shall send a notice to all Member Boards at
least sixty days in advance of the Special Meeting. The notice must state
the time, date, and location of the Special Meeting. Additionally, the
notice must state the purpose of the Special Meeting. The Bylaws relative to
procedure and conduct of business at the Annual Meeting shall apply for
Section 2.04 -- Order of Business. The order of business
for Annual Meetings shall include:
Meeting called to order by the President or other presiding officer
Confirmation of Voting Delegates and Proxies
Verification by the Executive Director that a quorum of the
Member Boards is present
Secretary's report: Approval of Minutes of preceding Annual Meeting
Executive Director's report
Announcement of next meeting place and time
Adoption of slate officers
Section 2.05 -- Rules of Order. ASBOG®
shall be governed by the
edition of Robert's Rules of Order Newly
Revised, when not in conflict with the
or these Bylaws, or the South Carolina Nonprofit Corporation Act..
|Part 3. Executive Committee
Section 3.01 -- Executive Committee. The general business of
ASBOG® shall be conducted by the Executive Committee. The Executive Committee shall
be composed of the President, President Elect, Secretary, Treasurer,
Immediate Past President, and
Executive Director. A quorum for the transaction of general business
shall be a majority of the officers.
The Executive Director shall be a non-voting member of the Executive Committee and is
responsible for the day-to-day operation of ASBOG® at the direction of the President.
Section 3.02 -- Duties of the Executive Committee. The Executive Committee shall
authorize all expenditures of ASBOG®, set qualifications for membership on committees, and
recommend the policies of ASBOG®. The Executive Committee shall not be authorized to make
expenditures in excess of ASBOG®'s annual income and general reserves.
Decisions of the Executive Committee shall be made by a majority vote of the
present. Executive Committee meetings may be called by the President, or upon request in
writing by a majority of the Executive Committee members, or in writing by a majority of
Member Boards directed to the President, who shall call such a meeting within
thirty (30) days after
receipt of such request.
(Executive, Standing, and Special) may be conducted by electronic means
using equipment allowing simultaneous aural communications between
participants in the meeting.
|Part 4. Duties of the Officers
Section 4.01 -- President. The President shall, when present, preside at all
meetings and shall present to ASBOG® at the Annual Meeting a report of the
activities during the term of office. The President shall be an
officio member of all committees and shall perform all other duties ordinarily
pertaining to the office of President.
Section 4.02 -- President-Elect. The President-Elect shall, in the absence of
the President, exercise the duties of and possess all the powers of the President,
including the appointment of committees.
Section 4.03 -- Secretary. The Secretary shall, under the direction of the
President, be the official recorder of the minutes for all meetings of the
Executive Committee and for the Annual Meeting, and any Special Meetings.
Section 4.04 -- Treasurer. The Treasurer shall, under the direction of the
President and the Executive Committee, oversee the financial operation of ASBOG®.
The Treasurer shall submit an Annual Financial Report at each Annual
Meeting. The Treasurer shall serve as an ex officio
member of the Committee on Finances.
Section 4.05 -- Immediate Past President. The Immediate Past
President shall exercise the duties of, and possess all the powers of, the President when both the President and President
Elect are absent and shall chair the Committee on Nominations.
Section 4.06 -- Recovery of Expenses. With prior approval of the
President, the Executive Committee shall be reimbursed for actual travel and subsistence expenses while
traveling on ASBOG® business.
Part 5. Committees of ASBOG®
Section 5.01 -- Standing Committees. The
Standing Committees of ASBOG® shall be the
Committee on Charter and Bylaws
Committee on Ethics
Committee on Examinations and the Council of Examiners
• Committee on Finances
• Committee on International Relations
• Committee on Nominations
• Committee on Public Relations
• Committee for
• Committee on Uniform Procedures
Other Standing Committees may be created by a two-thirds vote
at an Annual Meeting or Special Meeting.
Chairpersons of all Standing Committees shall be appointed by the
President and report to
the President. Only ASBOG® Members shall chair Standing Committees. A
Standing Committee chairperson's
appointment shall be at the discretion of the President.
Members, Associate Members, Affiliate Members, and International Members, shall be eligible to serve on any
Standing Committee. All Standing Committees shall submit written and oral reports at the
Annual Meeting, summarizing their activities and making recommendations. All
items requiring action at the Annual Meeting shall be first transmitted to the Executive Committee
at its quarterly meeting immediately prior to the Annual Meeting for review and
concurrence before the committee brings the recommendation to the floor at the
Annual Meeting or a Special Meeting.
The duties of the Standing Committees shall be charged by the President and approved by the
Executive Committee prior to commencement of activities.
Section 5.02 -- Special Committees. Special Committees may be appointed by the
President. The chairperson of a Special Committee shall report to the
Special Committees shall be limited to a life of no more than two years,
unless exceptions are approved by the Executive Committee.
Section 5.03 -- Funding. All funding of activities conducted by
be authorized by the Executive Committee prior to any expenditures.
Part 6. Administrative Services
Section 6.01 -- ASBOG® Administrative Services. ASBOG® shall contract for the services
of an Executive Director and other support staff authorized by the
Part 7. Finances
Section 7.01 -- Budget Preparation. A budget
projection covering the two fiscal years succeeding the Annual Meeting shall be prepared each year by the
Treasurer and submitted to the Executive Committee which shall review, accept or amend, and
approve such submission. The fiscal year shall begin January 1 and extend through
December 31. This two-year budget projection shall be adopted at Annual
Section 7.02 -- Budget Format. The budget shall be prepared in a chart-of-accounts
format, identifying all significant items of income and expense of ASBOG®
conformance with, or deviation from, such budget may be readily compared.
Section 7.03 -- Accounting Procedures. A system of accounting shall be
using the same chart-of-accounts format that was used preparing the budget so that income and expenses
may be readily compared.
Section 7.04 -- Quarterly Financial Reports. Financial Reports
shall be made at not less than quarterly intervals by the Executive Director
to the Executive Committee.
Section 7.05 -- Annual Financial Reports. The Annual Financial Reports,
to include the Independent Accountant's Agreed-Upon Procedures Report, shall
be presented at each Annual Meeting and ratified by a simple majority vote
of the seated Voting Delegates. If it is determined that there is a need for
an independent review, or audit, by a certified public accountant, such
determination will require a simple majority vote by the seated Voting
Delegates. Any review or audit shall be conducted according to generally
accepted accounting principles and reported in the usual format.
Section 7.06 -- Funds. All funds of ASBOG® shall be deposited to an
account or accounts in banks or other financial institutions insured by an
agency of the Federal government or invested in Federal government
securities. Surplus funds shall be invested or deposited to draw interest,
subject to restrictions dictated by ASBOG®'s non-profit status.
Dues and Fees
Section 8.01 -- Dues and Fees. Membership
dues for Member Boards and Associate Member Boards, and fees for Affiliate
Organization Members and International Organization Members as well as all
other fees shall be determined by the Executive Committee consistent with
Section 7.01 of the Bylaws. Dues and fee changes shall be adopted at
Section 8.02 -- Inactive Status. Any Member Board, Associate Member
Board, Affiliate Organization Member, or International Organization Member
that is in arrears in dues or fees shall be placed in Inactive Status and
shall not be in good standing.
Reinstatement to active status, and to all rights and privileges
thereto, may require payment of all dues and fees in arrears, plus those
that have accrued during the Inactive Status period.
Adoption of Slate
Section 9.01 -- Nominations. The
Immediate Past President shall chair the Committee on Nominations and will
select two other persons from the pool of Past Presidents to serve as
members of the committee. The Committee on Nominations shall initiate a call
for nominations for Secretary in the Spring of each year. The Committee on
Nominations shall make its recommendation for Secretary, and any other
position left vacant by interruption of Executive Committee member
succession, and present the full slate of ASBOG®
officers to the Executive Committee. Nominations from the floor at the
Annual Meeting shall not be in order. The slate of officers as presented
shall be adopted at each Annual Meeting.
Section 9.02 -- Voting. All elections shall be held at the
Annual Meeting. For election of officers, a majority of votes of the Voting
Delegates present and voting shall
constitute an election.
Part 10. Amendments
Section 10.01 -- Amendments. These Bylaws may be amended
or suspended at any Annual Meeting by
an affirmative vote of two-thirds of the Voting Delegates. Proposed
amendments to the Charter or these Bylaws should be shared with Member
Boards no less than ninety days prior to the Annual Meeting at which
the proposed amendments are to be considered.
Section 10.02 -- Effective Date of Amendments. Any amendment to these Bylaws
shall become effective immediately upon its adoption.